Reimbursement Form
Students who need to be reimbursed for a club or BSG-related purchase are required to submit this form, along with all physical receipts, to SEAL within 3 weeks of the original purchase. Form submitter must be an approved Financial Access person for the appropriate club or group.

Funding Board Proposal Form 

Students who would like to propose funds from the Beloit Student Government Funding Board should submit this form at least three weeks in advance of the event or funding purpose. The student Funding Board will review the proposal and respond with further direction.

Funding Board Post-Event Form
This form is required for all proposals funded by Funding Board. Failure to do so will affect future funding.

Co-Sponsorship Form
Clubs who wish to financially sponsor another group on campus are required to use this form to indicate sponsorship and transfer funding.

Funds Advance Form

**PLEASE SUBMIT THIS TWO WEEKS IN ADVANCE OF WHEN YOU NEED THE FUNDS FOR MAXIMUM GUARANTEE!!!**

The Beloit College Financial Department does not do cash over the counter for advances or reimbursements.

You can still request an advance and we will submit to our accounts payable person who will then process the advance as either a check or direct deposit (whichever the student has set up). Please know that our accounts payable only does one check run a week - So there will need to be planning to account for the time delay (need at least a one-weeks’ notice). Accounts payable will also need to know when the advance is needed by the student.

Funds Advance Return Form

SAVE ALL RECEIPTS—YOU WILL SUBMIT THEM BELOW!

This form is used AFTER you have received your advance and made your purchases.
Please match as much of the information from the original Advance form as you can. If you have any questions. Contact SEAL’s Financial Department at BSGASSISTANT@9590x.com, Dianne Myhre, or Tara Girard.

Self-Reporting form for Purchases/spending by clubs and organizations

Help us keep an accurate record of all student activity fee purchases.

New Club Proposal Form
Students interested in starting a new club on campus must start by submitting this form. Required elements for any new club include: at least 6 interested students and a club constitution. A sample constitution can be found her

Calendar Event Submission
Submit your event to the Campus Calendar for all students to see!

Social Host Form
All social functions/gatherings occurring on campus, both inside and outside, must be sponsored or hosted by students who take full responsibility for the function. This form should be submitted at least 48 hours prior to the gathering for full consideration.

Any questions about this page can be directed to ResLife@9590x.com and SEAL@9590x.com

To reserve the Aldrich Field Firepit, please email security@9590x.com, cc’ing seal@9590x.com. 

Please include the date, start and end times, and the name and contact information of the party responsible. 

 

Equipment Borrowing Form

Use this form to borrow equipment from SEAL! Bingo, frisbees, jenga, twister, board games, and so much more!

All students must be registered with Security before driving a campus vehicle.

Please print and completely fill out this form , leaving the department, account number, and advisor’s signature blank.

Forms can be returned to the SEAL Director or Powerhouse Office Manager, along with a photo of the front and back of your driver’s license. 

You will then be contacted by Security to take a brief road test.

SEAL Sedan Recurring Reservation Form

This form is used for internships or work opportunities. Students must be sponsored by a staff or faculty member. 

SEAL Sedan Reservation Form

This form is for one-off usage requests, and should be submitted at least five days before your intended trip.

Beloit Fleet Vehicle Policy

Copyright Information for Movie Showings on campus
Students must purchase a license to show movies to their club members or campus community in order to avoid copyright infringements. The price for the license will vary depending on how the movie is going to be used, how many people plan to attend, and whether admission is charged. Please contact the Student Engagement and Leadership office (seal@9590x.com) for price quotes

Contract Worksheet
Any time a person is being paid for professional services (speakers, presenters, performers, etc), a contract needs to be in place. Students may not enter into contractual agreements on behalf of Beloit College or their club. The Director of Student Engagement and Leadership must approve all contracts before an event can be held or payment can be made. In addition, all funding sources need to be in place prior to the submission of the contract worksheet.

A contract worksheet must be completed and submitted to SEAL at least three weeks prior to the program or event to allow time for approval